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FILING SYSTEMS AND DATABASE MANAGEMENT:  Set up and maintain filing systems for students and staff - paper and electronic  Create, maintain and enter information into databases  Locate and attach appropriate files to incoming correspondence requiring a response  Locate and provide data as requested STUDENT AND STAFF ATTENDANCE:  Track student and staff attendance  Verify parents' and doctors' notes and investigate any discrepancies in attendance information  Notify parents of student absences  Process and track staff leave requests  Coordinate substitute personnel for absent staff members  Keep accurate staff and student attendance records and submit reports as required SCHOOL PROCESSES AND PROCEDURES:  Manage school processes and procedures to ensure compliance with school and District regulations  Enroll and withdraw students from school in accordance with school and district procedures  Meet with new students and parents to complete registration and orientation process  Provide school-specific administrative support processes such as student services, locker assignments, activity forms  Maintain disciplinary tracking systems and files in accordance with regulations  Coordinate and monitor safety procedures for the purpose of ensuring safety of students and staff SCHEDULES AND CALENDARS:  Schedule and confirm appointments for staff members  Maintain appointment and event calendars  Coordinate meetings and events FINANCIAL DUTIES:  Prepare and submit bills for payment  Process purchase orders and verify invoices  Prepare and process accounts payable  Track expenditure for budget purposes  Receipt and deposit all monies collected from staff  Manage payroll functions including maintaining timekeeping records and processing and submitting payroll REPORTS  Gather and collate information to prepare data-related reports  Provide staff and stakeholders with accurate information regarding school operations  Produce reports in compliance with legal and administrative requirements COMMUNICATIONS  Operate electronic mail systems and coordinate the flow of information internally and externally  Prepare and distribute appropriate communications including newsletters, emails and announcements  Prepare a variety of documents including correspondence, agendas, event programs, reports, schedules and calendars  Compose, type and distribute minutes of meetings FRONT DESK DUTIES:  Serve as a central information point to the public, students and staff regarding school-related matters and procedures  Answer incoming calls, provide information, direct calls where necessary and take messages  Greet visitors, handle inquiries and direct visitors to the appropriate destination Read, sort and distribute incoming school mail EQUIPMENT AND INVENTORY: Operate office equipment including fax machines, copiers, scanners, printers Maintain office equipment in good working condition Track inventory and order supplies

Everything related to the English Language. And Bilingual translations and transcription